Invite your team

An office is only useful with people in it. This page is the short version of inviting your team. The complete guide — every invitation state, resending, revoking and renewing — is Invitations.

Who can invite#

Owners and Admins invite members. In the invitation you choose one of the standard roles you are allowed to give: an Owner can give Owner, Admin, Manager, Employee or Restricted; an Admin can give every role except Owner. Managers, employees and restricted members cannot invite members.

Each member takes one seat on your company's plan, and a pending invitation takes one too. When the seats are used up, HyoNova says "Your company has used all of its seats." and you cannot create more invitations until a seat is free.

Where to invite#

All of these open the same invitation form:

• People in the sidebar of the company workspace — the Invite button at the top right.
• New in the top bar › Invite person.
• Company administration › People › Invitations — the form sits above the list of invitations.
• Invite your team in the welcome steps right after you create your company, or after you claim a trial office.
• The People sheet inside the office — choose Invite, then Invite employee.

Invite a member#

Pending invitations are listed under the Invitations tab of People. Its More actions menu has Copy invitation link, Resend email, New link and Revoke. See Invitations.

Pick the right role#

Custom roles your company created cannot be chosen in the invitation form. Invite the person with a standard role, then give them the custom role after they join, in Company administration › People › Members. Role details are in Roles and permissions.

What your colleague sees#

The invitation link opens one page that says You are invited to join followed by your company's name. It shows Invited by with your name, the Role, when the invitation Expires, and the address it was sent to, partly hidden. Nobody is asked for a company ID, a role or an office.

What comes next depends on the browser they open it in:

• Not signed in, new to HyoNova — under Create a password for your account, they type the invited Work email, a Password of at least 8 characters and Confirm password, then choose Accept and continue.
• Not signed in, already on HyoNova — under Enter your account password, they type the invited address and the password of their existing account, then choose Accept and continue. A Forgot your password? link is there if they need it.
• Already signed in with the invited address — they see Signed in as with their name and a single button, Join company.
• Signed in with a different account — the page says "You are signed in with a different account than the invited one." and offers Switch account, which signs that account out so they can continue with the invited address.

After joining they go through three short welcome steps — profile, character, and microphone and camera — choose Enter HyoNova, and arrive in your office. On later visits HyoNova takes them straight in while they stay signed in.

An invitation expires after 7 days. While it is pending you can choose New link to renew it. Once it has expired, the invitation can no longer be renewed or revoked from the list — see Known issues.

Visitors who are not members#

For a client, candidate or partner who should visit the office without joining your company, use a guest link instead. Owners, admins and managers can create one once guests are allowed. See Guests.

Status#